ALL employees must know
and understand the functions of unlicensed assistants and the limitations.
o Unlicensed
Assistants MAY:
·
Answer the phone and forward calls to a licensee;
·
Submit listings and changes to a MLS;
·
Follow up on loan commitments after a contract has been
negotiated;
·
Assemble documents for closings;
·
Secure documents from courthouses, public utilities offices,
etc.;
·
Have keys made for company listings;
·
Write ads for approval of licensee and supervising broker and
place advertising;
·
Record and deposit earnest money, security deposits and advance
rents;
·
Type contract forms for approval by licensee and supervising
broker;
·
Monitor licenses and personnel files;
·
Compute commission checks;
·
Place signs on properties;
·
Order items of routine repair;
·
Prepare flyers and promotional information for approval by
licensee and supervising broker;
·
Act as a courier service to deliver documents, pick up
keys
- Schedule appointments for
showings;
o Unlicensed
Assistants MAY NOT:
·
Prepare promotional materials or ads without the review and
approval of the licensee and supervising broker
·
Show property;
·
Answer any question on listings, title, financing, closings,
etc.
·
Discuss or explain a contract, listing, lease, agreement or other
real estate document with anyone outside of the firm;
·
Work as a licensee/secretary in one firm and do real estate
related activities within another form;
·
Be paid on the basis of real estate activity, such as a percentage
of commissions, or any amount based on listings, profits, etc.;
·
Negotiate or agree to any commission, commission split, management
fee or referral fee on behalf of a licensee.