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VAR Volunteer FAQ


General Information

Are State Association committee chairs, vice chairs, or members automatically reappointed?

A member currently serving on a committee is NOT automatically considered for re-appointment. All members MUST submit an application if he/she would like to be considered for appointment in the following year.

What is the difference between a standing committee and a permanent committee?

A standing committee is mandated by the Bylaws of the Association approved by the VAR Delegate Body. Permanent committees of the Association are outlined in the VAR Policy and Procedures Manual put forth by the VAR Board of Directors. Both types of committees operate in the same fashion and are equally important to the State Association.

What is the difference between a committee and a workgroup?

Workgroups are smaller than committees and focus on a specific topic provided by the VAR Policies and Procedures Manual or the State President. Please refer to the VAR Committee website for committee and workgroup overviews.

Do I have to apply to be on a forum?

Forums are open to all members; members are welcome to attend any forum of interest to them. You do not need to apply to participate in a forum. VAR accepts applications for those interested in becoming a Forum Chair or Vice Chair only.

What is the best way to ensure my contact information is correct on rosters and email distribution lists?

Each member should make sure his/her information in NRDS is current. NRDS allows you to update your personal contact information yourself from the NAR website. However, changes in your business contact information need to be handled by your local board’s point of entry.

How will I ever keep up with all the business of the Association?

You can count on VAR staff to keep you informed through the Association's many communication vehicles such as:

  • VARealtor.com, with specific announcements and information for directors in the Leadership Section
  • Commonwealth Magazine (print and online)
  • Subscribe to the VAR e-Newsletter
  • VAR Conferences and meetings

About the VAR Board of Directors

What are the governing responsibilities and authority of the Board of Directors?

Members of the VAR Board of Directors represent all members of the Association equally, and not a particular subset thereof.  The Board of Directors has general charge of the affairs of the Association.  The Board of Directors approve the annual program/budget, adopt the legislative package, elect officers, recommend changes to the Association strategic plan and Bylaws amendments, approve the content of and amendments to the Policies & Procedures Manual, and consider requests and suggestions of standing committees or other groups.

For more information, see Article VIII of the VAR Bylaws.

How often does the Board of Directors meet?

The Board of Directors has five scheduled meetings in a year. They meet in December just after the Annual State Leadership Orientation, in February during the VAR Legislative Conference, in April, June, and at the Fall Annual Convention. Special meetings of the Board of Directors may be called from time to time by the President. For specific meeting dates, please visit the VAR Events Calendar.

What Tier is my Local Association?

Tier A

  • Northern Virginia Association of REALTORS®

Tier B

  • Richmond Association of REALTORS®
  • Hampton Roads REALTORS® Association
  • Prince William Association of REALTORS®

Tier C

  • Roanoke Valley Association of REALTORS®
  • Fredericksburg Area Association of REALTORS®
  • Virginia Peninsula Association of REALTORS®
  • Dulles Area Association of REALTORS®
  • Charlottesville Area Association of REALTORS®
  • Lynchburg Association of REALTORS®
  • Southside Virginia Association of REALTORS®
  • Greater Piedmont Area Association of REALTORS®
  • Inc. Blue Ridge Association of REALTORS®
  • New River Valley Association of REALTORS®
  • Williamsburg Area Association of REALTORS®

Tier D

  • Greater Augusta Area Association of REALTORS®
  • Harrisonburg/Rockingham Association of REALTORS®
  • Chesapeake Bay & Rivers Association of REALTORS®
  • Southwest Virginia Association of REALTORS®
  • Eastern Shore Association of REALTORS®
  • Northern Neck Association of REALTORS®
  • Dan River Region Association of REALTORS®
  • Martinsville, Henry & Patrick Counties Association of REALTORS®
  • Bristol Tennessee-Virginia Association of REALTORS®
  • Lexington/Buena Vista/Rockbridge Association of REALTORS®
  • Massanutten Association of REALTORS®
  • Southern Piedmont Land and Lake Board of REALTORS®
  • South Central Association of REALTORS®

What are the criteria for Virginia Board Candidates?

The Board of Directors' Candidate requirements are as follows:

  1. Shall complete the online application;
  2. Shall have been a REALTOR® for at least five successive years immediately preceding candidacy;
  3. Shall be currently actively engaged in the business of real estate as a primary occupation;
  4. Shall disclose any finding of violation against their license due to direct action of the candidate by the Virginia Real Estate Board or similar state regulatory authority as well as previous felony convictions within the immediately preceding five years.
  5. Shall disclose any instances within the immediately preceding five years in which the candidate has been found by a professional standards hearing panel to have violated the REALTOR® Code of Ethics. This requirement is for self-disclosure by a candidate for Board of Directors, and in no way compels disclosure of otherwise confidential information by a Member Association, the Association or other party. Any candidate who fails to disclose any findings of ethics violations as required by these Bylaws waives any right of confidentiality against a Member Association that may notify the Association of such omission.
  6. Shall have a formal endorsement by the appropriate Member Association (additional letters of recommendation from others are encouraged as well);
  7. Shall sign a commitment statement indicating that if elected, candidate will faithfully fulfill all duties, including meeting attendance and participation and will serve and abide by Association policies and procedures.

When will I receive information regarding travel and hotel arrangements for the business related to being a VAR Director?

VAR provides all directors, chairs and vice chairs with an orientation in December of each year.

How should I prepare for the Board of Directors (or Committee) meeting?

Meeting notifications are sent thirty (30) days prior to all meetings. Meeting materials are sent ten (10) days prior to all meetings. Staff liaison will provide meeting materials at the meetings unless otherwise stated in the meeting notices. Due to the large quantity of materials (and in an effort to save trees), the VAR Board of Directors are expected to bring their own meeting materials.

What is the parliamentary procedure of the State Association?

The latest edition of Robert’s Rules of Order Newly Revised (9th Edition) is the authority governing all State Association meetings.

Can a person volunteer as a Virginia Director and a RPAC Trustee at the same time?

Yes. Volunteer members may serve on both boards simultaneously. 

How do I become an Officer of the Board of Directors?

  1. Board of Directors will elect Treasurer, Vice President and President Elect (and President if the President-Elect is unable or unwilling to move up) at its summer meeting.
  2. A candidate for election as an Association officer must be a current member of the Board of Directors or shall have served as a Board of Directors member within the most recent five years. President, President-elect and Vice President may not serve successive terms/years. Treasurer position will be a two-year term and the Treasurer may serve for no more than two full consecutive terms.
  3. Board of Directors members interested in Office must complete the Candidate Information Form. The Candidate Information Form must be submitted to the CEO thirty (30) days prior to the election meeting. The CEO shall provide copies of the Form to all Board of Directors members at least ten (10) days before the election meeting..
  4. One member of the Leadership Team will call each candidate individually to respond to any questions and ensure that the candidates fully understand the responsibilities of the respective position.
  5. At the summer Board of Directors meeting, each candidate will have the opportunity to speak for up to 5 minutes and respond to questions from the Board of Directors (while other candidates for that position are NOT in the room).
  6. By secret ballot, the Board of Directors will elect the Officers. Candidates and current officers (including President) also may vote. Election shall be by majority vote.


About VAR Committees

Who selects the committee members?

The incoming President and President-Elect of the State Association review all applications of volunteers and appoint members of all committees. Incoming leadership ensure that committee structure and membership is in accordance with the VAR Policies. Information about committee structure can be found on the VAR Committees webpage.

How many committees can I serve on at one time?

The State Association is always looking for great volunteers. To offer as many volunteer opportunities as possible, the President of the Association attempts to appoint one person to no more than two committees.

How much time should I expect to devote to a committee?

Most committees meet twice a year – at the February Legislative Conference and the Fall Annual Convention. Committees may also have a special meeting from time to time at the will of the committee chair depending on current events or issues. That said, each committee is tasked with very specific functions and some meet more often than others.

For specific questions about committee make-up or meeting frequency, contact Adam J. Smith (information at bottom of this page).


About RPAC Trustees of Virginia

How is the Board of Trustees composed?

The Board of Trustees shall consist of REALTORS® representing six regions of the Commonwealth. Within each region, any local REALTOR® association having 2,000 or more members shall be apportioned one seat per 2,000 members, herein referred to as Large Association seats, and not a portion thereof. The ex-officio members of the Trustees shall consist of VAR's President, National RPAC Trustees from Virginia, Statewide RPAC Campaign Chairman, VAR's Chief Executive Officer, VAR's Chief of Policy and Advocacy and the Public Policy Committee Chairman. The ex-officio members of the Trustees shall be non-voting members. The number of seats allocated shall be determined annually, based on the Virginia Association of REALTORS® membership counts as of July 31.

What region is my Local Association?

The six regions shall be composed as follows:

Region 1 (Four Seats):

  • Blue Ridge Association of REALTORS®
  • Dulles Area Association of REALTORS®
  • Fredericksburg Area Association of REALTORS®
  • Greater Piedmont Area Association of REALTORS®
  • Massanutten Association of REALTORS®
  • Prince William Association of REALTORS®

Region 2 (Four Seats):

  • Chesapeake Bay and Rivers Association of REALTORS®
  • Northern Neck Association of REALTORS®
  • Richmond Association of REALTORS®
  • Southside Virginia Association of REALTORS®

Region 3 (Two Seats):

  • Charlottesville Area Association of REALTORS®
  • Harrisonburg/Rockingham Association of REALTORS®
  • Lexington/Buena Vista/Rockbridge Association of REALTORS®
  • Greater Augusta Association of REALTORS®
  • Dan River Region Association of REALTORS®
  • Lynchburg Association of REALTORS®
  • South Central Association of REALTORS®
  • Southern Piedmont Land and Lakes Association of REALTORS®

Region 4 (Two Seats):

  • Bristol Virginia/Tennessee Association of REALTORS®
  • Martinsville Henry and Patrick County Association of REALTORS®
  • New River Valley Association of REALTORS®
  • Roanoke Valley Association of REALTORS®
  • Southwest Virginia Association of REALTORS®

Region 5 (Four Seats):

  • Eastern Shore Association of REALTORS®
  • Hampton Roads REALTOR® Association
  • Virginia Peninsula Association of REALTORS®
  • Williamsburg Area Association of REALTORS®

Region 6 (Six Seats):

  • Northern Virginia Association of REALTORS®

Who selects the committee members?

The RPAC Selection Committee selects successor Trustees.The RPAC Selection Committee shall consist of eleven members: VAR’s President, President-elect, Vice President, Immediate Past President and Treasurer, the Chairman and Vice Chairman of the VAR Public Policy Committee, the RPAC of Virginia Trustees Chairman, Vice Chairman and Treasurer, and the local Association Executive member of the Board of Trustees. In case of duplication, the remaining members of the committee shall appoint a replacement. The VAR President serves as Chairman.

Do I qualify to be a RPAC Trustee?

The RPAC Trustees should meet the following qualificaitons:

  • Be an active member in good standing of a Local Association of REALTORS®.
  • Have demonstrated leadership as a REALTOR®.
  • Have an active interest in the political process and knowledge of political activity within their own VAR regions.
  • Not have a political party conflict of interest. They cannot serve as an elected or appointed leader (including, but not limited to, an officer, precinct chair, platform committee member) for a political party committee on the local, state or national levels.
  • Cannot serve on a political party’s state or national coordinating committee.
  • Have an appreciation for the importance of RPAC, as indicated, for example, by being a multiyear RPAC contributor.

What are the responsibilities of a trustee?

The Board of Trustees shall have general supervision and control over the affairs and funds of the Committee and shall establish and carry out all policies and activities of the Committee. Members of the Board of Trustees shall serve without compensation.

Additionally, each RPAC Trustee shall:

  • Promote and strive to improve government by encouraging Realtors to become more active, aware and involved in government at every level. Trustees are encouraged to participate in their respective local government affairs or RPAC committees and assist in fundraising at the local level when appropriate.
  • Inform and assist Realtors and the general public in understanding how government actions affect real estate in general.
  • Be aware of the voting records and positions of officeholders and candidates for elective office with primary emphasis on those in their region which the Trustee is representing.
  • Assist VAR and local associations for which the Trustee is representing to support or oppose political issues of local and statewide significance.
  • Participate in the interview process for candidates of statewide office, and assist, when necessary, local associations for which the Trustee is responsible.
  • Commit to making appropriate appearances at local associations within their VAR regions to discuss RPAC and encourage active RPAC participation.
  • Participate, when possible, in the fundraising events of the associations for which the Trustee is responsible.
  • Put aside their personal political opinions in order to work with and select candidates who best represent the Realtors of Virginia.
  • Have an appreciation for the importance of RPAC, as indicated, for example, by being a multiyear RPAC contributor.
  • Assist in evaluating and confirming the scorecard.
  • Be an active custodian of our member’s contributions by being fiscally responsible.

For more information, contact:

Adam J. Smith • Chief of Program Management

Tel: (804)249-5715 • Cell: (540)327-0825 • Fax: (804)262-0497

www.VARealtor.comAdam@VARealtor.com

Hours: 8:00 a.m. – 4:30 p.m.